Approved 8/19/2009

Cortland Library Board Minutes

Place: Cortland Community Library

July, 22, 2009

Members present: Maxine Divine, Carol Scidmore, Mary Benson and John Francisco. Absent: Harlan Hawkins, Martha Carter, and Chris Ferguson . Also present: Barb Coward.

Meeting called to order by Maxine Divine at 7:05 p.m.

May 20, 2009 minutes read. Mary Benson made a motion to approve May 20, 2009 minutes. John Francisco seconded the motion. Voice vote and all in favor. Minutes stand as approved.

June 17, 2009 minutes read. John Francisco made a motion to approve June 17, 2009 minutes as corrected. Mary Benson seconded the motion. Voice vote and all in favor. Minutes stand as approved.

June 2009 treasurer's report reviewed. Carol Scidmore made a motion to approve the expenditures of $25,296.97 for June. Maxine Divine seconded the motion. Roll call vote: Mary Benson-aye, John Francisco-aye, Carol Scidmore-aye, and Maxine Divine-aye. Motion carried.

The librarian's report for June was presented. Discussion was held.

2010 FY Budget explanation as of 7/15/09, where we may have to alter budget, presented by Barb Coward.

OLD BUSINESS:

Library planning - Fred Schlipf conducted a meeting on July 10, 2009.

Hearing of Citizens - None.

Summer Reading - 360 people signed up. Very busy.

July 3, 2009 anniversary party was a big success.

Friends of Cortland Library/cookbook - Cookbooks left to be sold.

LSTA Grants - Nothing.

NEW BUSINESS

Marketing - Need to purchase more bags..

Annual Report/IPLAR/Review

2009 - 2012 Building Maintenance Plan for Cortland Community Library presented by Barb Coward. The plan will satisfy part of the Per Capita Grant. Mary Benson made a motion to approve 2009-2012 Building Maintenance Plan for Cortland Community Library. Carol Scidmore seconded the motion. Roll call vote: Mary Benson-aye, John Francisco-aye, Carol Scidmore-aye, and Maxine Divine-aye. Motion carried.

Review Illinois Library Laws, January 2008 (Chapter 75, Libraries) and all additional acts pertaining to library type.

-Individual board memberships in ILA and ALA will not be purchased at this time due to the economy.

-The library has a reserve fund for self-insurance.

-Discussed additional reserve fund and no conclusion drawn.

Website ADA Compliance - Barb Coward will ask for help.

Bathroom Remodel - Work is done.

New AV Shelving/Needed New Shelving

Storyteller, Leslie Flatter, resigned on July 20, 2009

Mary Benson made a motion to adjourn the meeting. John Francisco seconded the motion. The meeting was adjourned at 8:10 p.m.

Submitted by Carol Scidmore