Cortland Community Library Board
Minutes
Place: Cortland Community Library
August 15, 2012

Members present: Maxine Divine, John Francisco, Carol Scidmore, Chris Ferguson, and Mary Benson. Mary arrived at 7:15. Absent: Martha Carter and Harlan Hawkins. Also present: Barb Coward.

Meeting called to order by Maxine Divine at 7:00 p.m.

July 18, 2012 minutes presented.  Chris Ferguson made a motion to approve the July 18, 2012 minutes as amended. John Francisco seconded the motion. Voice vote and all in favor.  Minutes stand as approved.

July 2012 treasurer’s report reviewed. Carol Scidmore made a motion to approve the expenditures of $31,662.12 for July. Chris Ferguson seconded the motion. Roll call vote: John Francisco-aye, Chris Ferguson-aye, Maxine Divine-aye, and Carol Scidmore-aye.  Motion carried.

The librarian’s report for July presented and reviewed.

 

OLD BUSINESS:

Hearing of Citizens – None.

Book Club – Not much happening.

Website/Facebook Fan Page - Discussed book drop contest.

Roof repair and scheduled work time - Roof is finished.  Discussed overage of $260.55.

Open Meetings Act certificates being collected.  Board members need to turn in certificates to file at library.

Illinois Funds Electronic payment option - Nothing to report as yet.

LWT cooperative consulting program - Nothing yet.

Budget revision/unexpected costs - Overage of $260.55 for roof, need more money for book drop.

 

NEW BUSINESS:

Summer Fest report - Barb Coward reported on a successful Summer Fest.
Policies for Board review - Nothing ready yet.

Mary Benson made a motion to give $100 to the parade committee in appreciation for fencing rental at Summer Fest.  Chris Ferguson seconded the motion.  Roll call vote:  Mary Benson-aye, John Francisco-aye, Chris Ferguson-aye, Maxine Divine-aye, and Carol Scidmore-aye.  Motion carried.

Another authorized signature to checking - Carol Scidmore made a motion to add Heather Black as an authorized signature to checking account.  Mary Benson seconded the motion.   Roll call vote:  Mary Benson-aye, John Francisco-aye, Chris Ferguson-aye, Maxine Divine-aye, and Carol Scidmore-aye.  Motion carried.

Approve payment of extras on roof - Board gave tentative approval.  Formal approval to be voted in September included in treasurer's report.

 

Chris Ferguson moved to adjourn the meeting.  Mary Benson seconded the motion.  The meeting was adjourned at 7:35 p.m.

 

Submitted by Carol Scidmore