Cortland Community Library
61 S Somonauk Road
Cortland, IL 60112
Board of Trustees Meeting
December 18, 2013
61 S Somonauk Rd.
Cortland, IL 60112

President pro tem Victoria Haier called the meeting to order at 7:08. Shown present were Victoria Haier, Mary Benson, John Francisco, Marie Kornischuk, and Ryan Hilligoss. Shown as absent were Harlan Hawkins and Martha Carter. Also present was Director Barb Coward.

Minutes of November 20th,  2013 meeting were read and discussed. Revisions made under Technology as the library will be joining eBooks Illinois for ebook services, not Omni. Also, under Fundraising, nominees for The Resource Bank quilt sale will be notified by January, 2014. Mr. Francisco moved to accept the minutes with revisions noted, seconded by Victoria Haier. Unanimous voice vote carried the motion.

The Expense Report and Treasurer’s Report for the month ending November 30, 2013 was submitted for review and approval. Mr. Hilligoss moved and Ms. Haier seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Haier, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter and Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

The Librarian report for November was submitted to the table and reviewed with the board. Ms.Kornischuk moved and Mr.Hilligoss seconded a motion to accept the report as submitted. Unanimous voice vote carried the motion.

Unfinished Business:

Hearing of citizens- There were no citizens to be heard.

Librarian’s Working Together:  No discussion as Director Coward did not attend.

Grants and Reports- Mrs. Coward and Mrs. Black recently completed a grant submission,  for the ‘Back To Books’ program which provides $5,000 to be used for books in the Children’s to Young Adults genres using Popular Character Fiction as the basis for the submission. The grant proposal was submitted to the Illinois State Library but is funded through federal LSTA. The proposal is due November 22 but notification is not given regarding approval until February 1, 2014.

Fundraising: Director Coward sent Monsanto an email requesting $8,000 in funds for computers and chairs. The library should hear from LSTA by 2/1 on $5,000 grant applied for earlier in 2013.  The Giving Tree project for Christmas time was not created but another project will be completed in February, “Love Your Library” around Valentine's Day.

Maintenance Project: Mr. Francisco will explore ideas on building a storage unit to be placed behind the library.

Levy Report and Revisions- Revisions as discussed and passed at last board meeting were passed by the town board and submitted to the county for review. Will receive official notification on amount approved in spring of 2014.

Budget Revisions: Board discussed revising the current format of the budget report to add a separate line item for “Audit” in addition to “Professional Fees”. Ms.Haier moved and Kornischuk seconded the motion.
Roll call vote:
Yea: Trustees Haier, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter and Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

Monthly Budget Report Revisions: Board discussed revising the current format of the monthly budget reports to add a separate line item for “Audit” in addition to “Professional Fees”. Ms.Haier moved and Kornischuk seconded the motion.
Roll call vote:
Yea: Trustees Haier, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter and Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

Self-Insurance Fund: Board discussed setting aside a certain amount of money into a fund to have on hand for any emergency repairs that might arise. Topic to be tabled until the January 2014 meeting.

Fund Raising Committee:  The board discussed ideas for creating a committee to help direct and assist with various fundraising ideas throughout the year using Facebook, emails, etc. Tabled through January.

2014 Library Board Meeting Dates: Board reviewed a list of dates for planned monthly meeting in 2014 to be held every third Tuesday of the month. Ms.Haier made a motion and Ms.Kornischuk seconded to approve the list of meeting dates presented. Unanimous voice vote carried the motion.

 

New Business:

Plans for 30th Anniversary Celebration: The board discussed the possibility of celebrating the anniversary throughout the year, especially during Summerfest  and summer reading program as the library originally opened on July 3, 1984. Further discussions were tabled until the next meeting.

 

Adjournment

Mr. Francisco moved and Ms. Haier seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:11 p.m.

Respectfully Submitted,

Ryan Hilligoss
Secretary