Cortland Community Library
61 S Somonauk Road
Cortland, IL 60112
Board of Trustees Meeting
October 23, 2013
61 S Somonauk Rd.
Cortland, IL 60112

President Harlan Hawkins called the meeting to order at 7:05. Shown present were Victoria Haier, Harlan Hawkins, Mary Benson, and John Francisco. Shown as absent were Marie Kornischuk, Ryan Hilligoss, and Martha Carter. Also present were Director Barb Coward and Cheryl(Cookie) Aldis.

Ms. Benson moved and Mr. Hawkins seconded a motion to approve the minutes of September 18, 2013. Unanimous voice vote carried the motion.

The Expense Report and Treasurer’s Report for the month ending September was submitted for review and approval. Ms. Haier moved and Mr. Francisco seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, and Francisco
Nays: none
Absent: Trustees Carter
4-yea, 0-nay, 3 absent. Motion carried.

The Librarian report for September was submitted to the table and reviewed with the board.

 

Items Discussed:

-Mrs. Aldis volunteered to investigate the prices of an Ohio Amish quilt for a possible fundraiser.

-The “Librarian’s Working Together” group sponsored an evening meeting with Lawyer Phil Lenzini at Creston. Barb & John attended and reported on information Phil shared.

-Barb Coward is working on the reports of the$5000 federal LSTA grant we received this summer.  The Per Capita application for next fiscal year has been sent to State Library.

-Cody Owen has purchased the Mango Languages program offering 54 languages for the yearly cost of $1000.  It is now available to download language lessons.

-PayPal for donations is ready to go.  Cody needs to have the Board formulate the text explaining why donations are needed and how they will be used. 

-Ideas for fundraising were discussed.  The Board agreed that we need short, specific goals & ideas for fundraising.

-The gutter guard has been installed and the down spout in back re-routed to avoid ice on the pavement.  The downspout work was safety related and $68 was the cost of this public safety repair.

-Discussion of a project to clean up the back of our building was tabled.

-The library and Cortland Elementary PTA participated together in the Cortland Parade.  The float won first prize.  Science Fiction was the parade theme.

 

New Business

2014 Levy: Harlan Hawkins moved to reinstate the Building   Maintenance & Operation Levy in the amount of .002%.  Motion was seconded by Victoria Haier.  
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, and Francisco
Nays: none
Absent: Trustees Carter
4-yea, 0-nay,3 absent. Motion carried.

-It was decided to levy for a total of $238,000.   Harlan Hawkins moved to approve the levy as discussed and listed on the tentative Levy document.  Victoria Haier made the second to this motion.
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, and Francisco
Nays: none
Absent: Trustees Carter
4-yea, 0-nay,3 absent. Motion carried.

-Report of our participation in “The Big Read” with DeKalb Library.  Cortland Library has had a display of the book, “True Grit” and lots of people have picked up a free book at our library.

-Planning for National Library Week, April 13-19, 2014 was tabled.

-A policy for the collection of social security numbers for employees and vendors was discussed.  Cortland Library collects these numbers only for book keeping and payment reasons.  The written policy will be brought to the next meeting for possible approval.

-Further discussion of fundraising brought out the need for a special meeting on this topic.  This topic will be on the November agenda.

 

Adjournment

John Francisco moved and Mr. Hawkins seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:30 p.m.

Respectfully Submitted,

Mary Benson
Pro Temp Secretary