Cortland Community Library
61 S Somonauk Road
Cortland, IL 60112
Board of Trustees Meeting
September 18, 2013
61 S Somonauk Rd.
Cortland, IL 60112

President Harlan Hawkins called the meeting to order at 7:09. Shown present were Victoria Haier, Harlan Hawkins, Mary Benson, John Francisco, Marie Kornischuk, and Ryan Hilligoss. Shown as absent was Martha Carter. Also present were Director Barb Coward and Heather Black

Mr. Hawkins moved and Ms. Benson seconded a motion to approve the minutes of August 21, 2013. Unanimous voice vote carried the motion.

The Expense Report and Treasurer’s Report for the month ending August 31 was submitted for review and approval. The board discussed building maintenance needs including building gutters and downspouts and Ms. Coward answered questions. Mr. Francisco moved and Ms. Haier seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter
6-yea, 0-nay, 1 absent. Motion carried.

The Librarian report for August was submitted to the table and reviewed with the board. Ms. Kornischuk moved and Mr. Hilligoss seconded a motion to accept the report as submitted. Unanimous voice vote carried the motion.

 

Unfinished Business:

Hearing of Citizens- There were no citizens to be heard.

Librarian’s Working Together- Meeting at Creston opera house 9/26 6:30. Legal counsel to present information.

Summer Reading program- Report given by Mrs. Black. Summer reading program: 319 registered, 107 completed at end. Added programs drove up library patronage, daily activities, sometimes two on same day. Participation in activities was high at beginning and tapered down as summer progressed. Discussed ways to encourage completion including possibly offering movie screening at end of summer at Sycamore Theater. Discussed possibly selling summer reading program shirts as fundraiser in 2014.

Dollar General and LSTA- This was a successful program with 164 audio books added for both adult and young readers.

Cody Technology Ideas: Mango language program of six languages can be purchased for $630. Unlimited usage and unlimited number of users. Cost of all language Mango program is $1,050. Both come with annual membership fee. Annual membership fee. Stats can be reviewed at end of the year on languages used and how many visitors, and program can be evaluated and adjusted after the first year. Ms. Kornischuk moved and Mr. Francisco seconded a motion to approve the purchase of the six language program for $630.
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter
6-yea, 0-nay, 1 absent. Motion carried.

Fundraising: Information has been submitted to initiate adding a PayPal function to the library website allowing for donations online. Board discussed working with local businesses on fundraising efforts. Also, discussed the idea of selling summer reading program t-shirts in 2014 as fundraiser for various projects.

 

New Business

-Malta library meeting: Genoa-Kingston, Malta, etc…..Discussed ideas for fundraisers: cookbooks, Hinckley Friends of the Library which consists of roughly 30 members who do not come to the meetings but complete fundraisers and then donate the funds to the library. Books of bags sale, Friends of the Library for Cortland Library. Bake sales.

-Building improvements: Regarding gutters and guards, current estimate for gutters and guards reviewed and includes labor, supplies, etc. A revised estimate needed for downspout being moved. Ms. Kornischuk moved to approve replacement of gutters to be handled by president Coward based on revised estimate and specifics and budget needs will be discussed and reviewed at next meeting. Mr. Hilligoss seconded.
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter
6-yea, 0-nay, 1 absent. Motion carried.

On further improvements, discussed a project to clean up the back of building. Discussed the possibility of pouring a concrete pad at back of building, paid for through fundraiser doing handprints on back of building.

- Discussed reading buddy programs, therapy dog presentation,

-Parade- Turkey trot, October 12. October 13th 12:00.

-Marketing ideas: Ride for literacy t-shirts and new library bags being sold at desk.

- Board moved to change October meeting to Wed October 23rd. Unanimous voice vote carried the motion.

 

Adjournment

Mr. Hawkins moved and Ms. Haier seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:58 p.m.

Respectfully Submitted,

Ryan Hilligoss

Secretary