Cortland Community Library
61 S Somonauk Road
Cortland, IL 60112
Board of Trustees Meeting
November 20, 2013
61 S Somonauk Rd.
Cortland, IL 60112

President Harlan Hawkins called the meeting to order at 7:05. Shown present were Victoria Haier, Harlan Hawkins, Mary Benson, Ryan Hilligoss and Marie Korischuk. Shown as absent were John Francisco and Martha Carter. Also present were Director Barb Coward, Heather Black and Cheryl(Cookie) Aldis.

Mr. Hawkins moved and Ms. Haier seconded a motion to approve the minutes of October 23, 2013. Unanimous voice vote carried the motion

The Expense Report and Treasurer’s Report for the month ending October was submitted for review and approval. Mr. Hawkins moved and Ms. Haier seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, Hilligoss, and Korischuk
Nays: none
Absent: Trustees Carter and Francisco
5-yea, 0-nay, 2 absent. Motion carried.

No official Librarian’s Report was presented.

Old Business:

Librarian’s Working Together:  Report of November 8, 2013 meeting during which Dee Brennan came and spoke with group at the Sycamore library. Shabbona personnel came and raised concerns on the general state of their facility and operations including handling of materials, sporadic meetings, not following protocols, etc. The Shabbona director resigned and assistant director is seeking assistance on finances, ordering, cataloguing, etc. Prairie Cat system is working on an epay system to pay fines on line.

Grants and Reports- Mrs. Coward and Mrs. Black recently completed a grant submission,  for the ‘Back To Books’ program which provides $5,000 to be used for books in the Children’s to Young Adults genres using Popular Character Fiction as the basis for the submission. The grant proposal was submitted to the Illinois State Library but is funded through federal LSTA. The proposal is due November 22 but notification is not given regarding approval until February 1, 2014.

Technology- The board discussed moving forward with a fundraising drive to fund replacement computer units and the need to develop text and logo for the drive. Mrs. Coward reported the library will be joining eBooks Illinois for ebook service and availability.

Fundraising- At behest of Mr. Francisco, Resource Bank has placed the library as a cause to be considered for their county wide quilt sale. Selected nominees will be notified by January, 2014.

Cleanup Project- Mrs. Black discussed a need for finding additional storage space, possibly by locating a storage shed behind the building, either through fundraising or purchasing Rubbermaid storage units. Also discussed the possibility of using the town hall basement for temporary storage.

2014 Levy- The board discussed revising the levy amount request from $238,000 but not to exceed $245,000. Mr. Hawkins moved and Ms. Korischuk seconded a motion to amend the levy request.

Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, Hilligoss, and Korischuk
Nays: none
Absent: Trustees Carter and Francisco
5-yea, 0-nay, 2 absent. Motion carried.

 

New Business:

Budget Report Revisions: Board discussed revising the current budget and monthly financial report by adding a line for ‘Audit’ in addition to ‘Professional Fees’ which currently includes the audit. Mrs. Haier made a motion and Ms. Benson seconded.
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Roll call vote:
Yea: Trustees Haier, Hawkins, Benson, Hilligoss, and Korischuk
Nays: none
Absent: Trustees Carter and Francisco
5-yea, 0-nay, 2 absent. Motion carried.

- Discussed need for additional line item in budget and financial report for public safety and building safety issues. Will be tabled for further discussion.

Fundraising: Board discussed the idea of creating a fundraising committee. Tabled motion for future discussion when Mr. Francisco is present. The board discussed putting up a giving tree in library for needed supplies around holidays. Board discussed the possibility of compiling a brief agenda for fundraising ideas, progress and results.

 

Adjournment

Mr. Hawkins moved and Mr. Hilligoss seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:55 p.m.

Respectfully Submitted,

Ryan Hilligoss

Secretary