Cortland Community Library
63 S Somonauk Road
Cortland, Il 60112
Board of Trustees Meeting
April 16, 2014
63 S Somonauk Road
Cortland, Il 60112

 

President pro-tem Haier called the meeting to order at 7:00. Shown present were Marie Kornischuk, Ryan Hilligoss, Mary Benson, John Francisco, and Victoria Haier. Shown as absent were Harlan Hawkins and Martha Carter. Also present were Town treasurer Valerie Kramer, Director Barb Coward, Heather Black and Cody Owen.

 

Minutes of Mar0ch 18, 2014 meeting were read and discussed. Ms.Haier moved to accept the minutes, seconded by Mary Benson. Unanimous voice vote carried the motion.
The Expense Report and Treasurer’s Report for the month ending March 31, 2014 was submitted for review and approval. Ms.Haier moved and Ms. Benson seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Hilligoss, Kornischuk, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Carter and Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

 

The Librarians report for March, 2014 was reviewed. Discussed the use of Zinio and Mango as well as the Edge Initiative process. Ms.Haier moved to accept the report as presented, seconded by Ms.Benson. Unanimous voice vote carried the motion.

Treasurer Valerie Kramer reviewed switching the monthly format of the Treasurer’s report to Quickbooks. Mr.Francisco motioned, Hilligoss seconded. Unanimous vote carried the motion.

 

Unfinished business

Hearing of citizens- There were no citizens to be heard.

Librarian’s Working Together- Director Coward reported there was a lot of great information at the March meeting and the group is a very good source of information and assistance to all members.

 

Fundraising: Tabled further discussion pending outcome of Monsanto Grant. If grant is not awarded, the library director will present a request to the Community Foundation. No communication from Waste Management on prior request.

 

Grants:  A grant through Monsanto was applied for but there will be no further communication or decision until July, 2014. Other grants include Per Capita $5,000, Altrusa Club grant for $500, and LSTA check arrived for $5,000.

 

Capitalization policy: Already discussed and reviewed at prior meeting.

 

2014-2015 Tentative Budget: Revised budget down $23,000 to $235,446 after change to healthcare costs. Ms. Benson motioned and seconded by Mr.Hilligoss to accept the revised budget.
Roll call vote:
Yea: Trustees Hilligoss, Kornischuk, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Carter and Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

Auditor’s Policy suggestions: Tabled until next meeting.

 

 

New Business

Summer Reading 2014: Discussed possible ideas for gifts, whether to give one large prize for each reader or a large end of program raffle as in past in addition to weekly prizes. Discussed ideas for activities and programs throughout the summer.

STEM: Science, Technology, Engineering, Mathematics program. Periodic programming from NIU at library for preschoolers. One event had ipads for kids to complete programs and great turnout from Cortland.

2014 Environmental Scan: Reviewed budget proposal for 2014-15 and discussed loss of property taxes and the impact to library operations and budget.

OMA cert for Board members: Members who have not completed need to do so ASAP. This is for local government board members and can be found on Illinois Attorney General Website.

Edge Initiative: One board member needs to attend on line course.
Director Retirement: Board discussed plans for the director’s retirement.

 

Adjournment

Ms.Haier moved and Ms. Benson seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:45pm.

 

Respectfully submitted
Ryan Hilligoss