Cortland Community Library
63 S Somonauk Road
Cortland, Il 60112
Board of Trustees Meeting
February 19, 2014
63 S Somonauk Road
Cortland, Il 60112

 

President Harlan Hawkins called the meeting to order at 7:01. Shown present were Ryan Hilligoss, Mary Benson, John Francisco, Harlan Hawkins and Marie Kornischuk. Shown as absent were Victoria Haier and Martha Carter. Also present were Director Barb Coward and auditor Matt Beran  from Lauterbach & Amen, LLP.

 

Mr.Beran presented information from his firm’s audit review: Reviewed income statement, Notes to the Financial Statements, and Current Recommendations including centralizing all invoicing and creating a fund balance policy.

Minutes of January 15, 2014 meeting were read and discussed. Ms.Kornishcuk moved to accept the minutes, seconded by Mary Benson. Unanimous voice vote carried the motion.
The Expense Report and Treasurer’s Report for the months ending December 31, 2013 and January 31, 2014 were submitted for review and approval. Mr. Hawkins moved and Ms. Benson seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Hawkins, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter and Haier
5-yea, 0-nay, 2 absent. Motion carried.

 

The Librarian report for January, 2014 was reviewed. Mr.Hilligoss moved to accept the report as presented, seconded by Mrs. Kornischuk. Unanimous voice vote carried the motion.

Unfinished business

Hearing of citizens- There were no citizens to be heard.

Librarian’s Working Together- Staff training March 7th at Dekalb County Farm Bureau.  Workshop to cover such topics as developing communication skills and various communication styles. Cost is $50 -75 per employee and Director Coward and Mrs. McCallister scheduled to attend.

 

Fundraising: It was determined that the Cortland Library was not selected as the quilt raffle beneficiary. Further discussion tabled until next meeting.

 

Maintenance Project: Tabled until next meeting, expecting improved weather and further discussions.

 

Self-Insurance Fund: Board discussed renaming the self-insurance fund to a tort reserve fund on monthly budget report. Ms.Kornischuk moved and Ms. Benson seconded a motion to revise the terminology used on the monthly budget report as discussed.
Roll call vote:
Yea: Trustees Hawkins, Benson, Francisco, Kornischuk and Hilligoss
Nays: none
Absent: Trustees Carter and Haier
5-yea, 0-nay, 2 absent. Motion carried.

 

30th Anniversary Celebration:  Tabled until meeting of March 2014.

 

New Business

Review Town of Cortland Investment policy: As recommended in auditor’s report. Will adopt policy as passed by Town of Cortland Nnovember 27, 2000. Ms.Benson motioned, Mr. Hilligoss second, unanimous voice vote carried the motion.

Director Retirement- Discussed Mrs. Coward’s retirement and will review further details at future meetings. Reviewed legal opinion provided by attorney Lenzini.

Grants: Read and discussed letter from Secretary of State White that Cortland was awarded the Illinois State Library per capita grant 2014 and will receive $5,337.50. Funds must be spent June 30, 2015. Received notification that Back-To- Book Grants for $5,000, through state library but through federal LSTA, will be received by July.

Adjournment

Ms.Kornischuk moved and Mr. Francisco seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:11 p.m.

 

Respectfully submitted
Ryan Hilligoss