Cortland Community Library

63 S Somonauk Road

Cortland, Il 60112

Board of Trustees Meeting

January 21, 2015

61 S Somonauk Road

Cortland, Il 60112

 

 

President Hawkins called the meeting to order at 7:04. Shown present were Victoria Haier, Ryan Hilligoss, Marie Kornischuk, Harlan Hawkins, Martha Carter, and Mary Benson. Absent was John Francisco. Also present was Barb Coward.

 

Minutes of November 19, 2014 were read and discussed. Ms.Benson moved to accept the minutes as written, seconded by Ms.Kornischuk. Unanimous voice vote.

The Expense Report and Treasurerís Report for the month ending November 30, 2014 was submitted for review and approval. Ms.Haier moved and Ms. Kornischuk seconded a motion to accept the expense report and approve the treasurerís report as presented.

Roll call vote:

Yea: Trustees Benson, Hilligoss, Hawkins, Kornischuk, Carter and Haier

Nays: none

Absent: Mr.Francisco

††††††††††† 6-yea, 0-nay, 1 absent. Motion carried.

 

The Expense Report and Treasurerís Report for the month ending December 31, 2014 was submitted for review and approval. Mr.Hilligoss moved and Ms. Benson seconded a motion to accept the expense report and approve the treasurerís report as presented.

Roll call vote:

Yea: Trustees Benson, Hilligoss, Hawkins, Kornischuk, Carter and Haier

Nays: none

Absent: Mr.Francisco

††††††††††† 6-yea, 0-nay, 1 absent. Motion carried.

 

 

 

The Librarianís report for November 2014 and December 2014 were read and discussed. Mr.Hawkins moved and Ms.Benson seconded to accept the reports as presented. Unanimous voice vote.

 

 

 

 

Old Business

 

Hearing of citizens- none

 

 

1,000 Books Before Kindergarten: Further discussion tabled until spring.

 

Staff meeting schedule and topics: Staff training March 13 re handling customers with mental health issues. Considering closing library for the day so all staff can attend. Board agreed and notice will be placed for public viewing so patron are aware weeks prior.

 

 

Policies and Procedures: Reviewed and discussed handouts on proposed policies and procedures. Mary motioned and Harlan seconded approving P&P as submitted with some minor revisions including unattended children policy. Unanimous vote. (Introduction, unattended childrenís policy,

 

Book Sale: First weekend of May, during town yardsale. Marie will consider handling. Further discussion at next meeting.

 

 

 

New Business

 

DCCF Grant: Library rearranged due to new shelving paid for through grant money from Dekalb County Community Foundation.

 

 

2015-2016 Tentative Budget: Initial budget proposed but will be discussed further at next meeting.

 

 

Edge Initiative: Tabled for further discussion. Director Coward is in process of writing grant proposal to Monsanto for materials and programs. Possibility of state grant for being computing center, considering submitting proposal.

 

Board Meeting Day Change: Possible change to monthly meeting date due to trustee Hilligossí scheduling conflict. Will discuss options at next meeting.

 

 

Adjournment

 

Ms.Haier moved and Ms.Benson seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:22pm.

 

 

 

Respectfully submitted

Ryan Hilligoss