Cortland Community Library Board
Place: Cortland Community Library
July 18, 2012

Members present: Maxine Divine, John Francisco, Carol Scidmore, Chris Ferguson, Mary Benson and Harlan Hawkins. Absent: Martha Carter. Also present: Barb Coward.

Meeting called to order by Harlan Hawkins at 7:03 p.m.

June 20, 2012 minutes presented.  Mary Benson made a motion to approve the June 20, 2012 minutes. Carol Scidmore seconded the motion. Voice vote and all in favor.  Minutes stand as approved.

June 2012 treasurer’s report reviewed. Maxine Divine made a motion to approve the expenditures of $25,145.24 for June. Chris Ferguson seconded the motionRoll call vote:  Mary Benson-aye, John Francisco-aye, Chris Ferguson-aye, Maxine Divine-aye, Harlan Hawkins-aye, and Carol Scidmore-aye. Motion carried.

The librarian’s report for June presented and reviewed.  Laura Mesjek's report was  presented.  Short discussion.



Hearing of Citizens – None.

Book Club – Going well.

Website/Facebook Fan Page - Short discussion.

PrairieCat computer system change/problems & solutions - Barb Coward reported on problems of change.

Roof repair - John Francisco presented three estimates for a new roof.  Harlan Hawkins made a motion to accept the only estimate in compliance with prevailing wage law from Tip Top Roofing for $8,491.  Mary Benson seconded the motion.  Roll call vote:  Mary Benson-aye, John Francisco-aye, Chris Ferguson-aye, Maxine Divine-aye, Harlan Hawkins-aye, and Carol Scidmore-aye.  Motion carried.

Summer Reading Update/Miss Laura - Laura Mesjek continues to make plans for Summer Reading.

Open Meetings Act certificates being collected. Board members need to turn in certificates to file at library.

Illinois Funds Electronic payment option - Nothing to report as yet.

LWT cooperative consulting program - Val Kramer, Laura Mesjek and Barb Coward will work together to write policies.

Meeting with Dr. Fred Schlipf/building plan - Barb Coward and Fred Schlipf met July 5.  Short meeting.

Budget revision & any unexpected costs - Roof, Fred Schlipf $3,000, drop box $2,000-$4.000, Chrissie Donnelly attending meetings on computers.



Progress of family cards - Discussion on advantages of family cards.

Possible policies for Board review - Tabled.

Summer Fest August 11, 2012 - Library working 1-6 p.m.  Need help.


Chris Ferguson moved to adjourn the meeting.  John Francisco seconded the motion.  The meeting was adjourned at 8:00 p.m.        


Submitted by Carol Scidmore