Cortland Community Library
63 S Somonauk Road
Cortland, Il 60112
Board of Trustees Meeting
March 19, 2014
63 S Somonauk Road
Cortland, Il 60112

 

President Harlan Hawkins called the meeting to order at 7:16. Shown present were Harlan Hawkins, Mary Benson, John Francisco, and Victoria Haier. Shown as absent were Ryan Hilligoss, Marie Kornischuk, and Martha Carter. Also present were Director Barb Coward, Heather Black and Cody Owen.

 

Minutes of January 15, 2014 meeting were read and discussed. Ms.Haier moved to accept the minutes, seconded by Mary Benson. Unanimous voice vote carried the motion.
The Expense Report and Treasurer’s Report for the month ending January 31, 2014 was submitted for review and approval. Ms.Haier moved and Ms. Benson seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Hawkins, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Carter, Hilligoss and Kornischuk
4-yea, 0-nay, 3 absent. Motion carried.

 

The Librarians report for February, 2014 was reviewed. Ms.Haier moved to accept the report as presented, seconded by Ms.Benson. Unanimous voice vote carried the motion.

 

 

Unfinished business

Hearing of citizens- There were no citizens to be heard.

Librarian’s Working Together- The March 7 staff training was pretty good.  Barb and Dawn attended and agreed the afternoon session was better.  This session was approved by State Library and counts toward the Per Capita Grant.

 

Fundraising: Further discussion tabled until next meeting.

Maintenance Project: Tabled until next meeting, expecting improved weather and further discussions.

 

Director Retirement: Mrs. Coward’s retirement (Sept. 10) and the new director possibilities were discussed. SPILMI  application for the new director discussed for next year (2015).  SPILMI is usually the first week in June.

 

New Business

Fund Balance:  “It shall be the policy of the Cortland Library Board to develop and maintain a Fund Balance of up to 3 months of estimated operating expenses. “ 
Harlan Hawkins moved to approve, seconded by Victoria Haier. 
Roll call vote:
Yea: Trustees Hawkins, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Carter, Hilligoss and Kornischuk
4-yea, 0-nay, 3 absent. Motion carried.

 

Budget Revisions- The current budget was revised to add $500 to circulation materials expense and $500 to grant income. Motion to approve by Harlan Hawkins, seconded by John Francisco.
Roll call vote:
Yea: Trustees Hawkins, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Carter, Hilligoss and Kornischuk
4-yea, 0-nay, 3 absent. Motion carried.

 

Capitalization Threshold: Board discussed and adopted a threshold of $10,000 for capitalization and a capital asset policy.  Motion to approve by Harlan Hawkins and second by Victoria Haier. 
Roll call vote:
Yea: Trustees Hawkins, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Carter, Hilligoss and Kornischuk
4-yea, 0-nay, 3 absent. Motion carried.

 

 

Trustee Training Report: Presented by Victoria Haier at Oakbrook.

 

Per Capita Requirement: All Board Members read and discussed Per Capita requirement/ Chapter 7 of the new “Serving Our Public, 3.0”, collection management and resource sharing. 

 

Adjournment

Ms.Benson moved and Mr. Hawkins seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 9:30 p.m.

 

Respectfully submitted
Mary Benson, Ryan Hilligoss