Cortland Community Library
63 S Somonauk Road
Cortland, Il 60112
Board of Trustees Meeting
May 21, 2014
63 S Somonauk Road
Cortland, Il 60112

 

President Hawkins called the meeting to order at 7:05. Shown present were Martha Carter, Ryan Hilligoss, Mary Benson, John Francisco, and Victoria Haier. Shown as absent was Marie Kornischuk. Also present was Barb Coward.

 

Minutes of March 18, 2014 meeting were read and discussed. Ms.Haier moved to accept the minutes, seconded by Ryan Hilligoss. Unanimous voice vote carried the motion.
The Expense Report and Treasurer’s Report for the month ending April 30, 2014 was submitted for review and approval. Mr.Francisco moved and Ms. Carter seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Hawkins, Hilligoss, Carter, Benson, Francisco, and Haier
Nays: none
Absent: Trustee Kornischuk
6-yea, 0-nay, 1 absent. Motion carried.

 

The Librarians report for April, 2014 was reviewed. Discussed arrival of Per Capita check for $5,337.50 and notification from Walmart that the library was awarded a $1,000 local facilities giving program. Discussed fact Chrissie has been learning the OCLC consortium program which will help in searching for interlibrary loan materials.

 

Unfinished business

Hearing of citizens- Dawn McCallister presented concerns regarding position of change in library director and presented a list of other concerns. Will be considered as part of future position descriptions and in the development of a procedure manual.

Librarian’s Working Together- Every Branch was represented at meeting. Wanting to expand web site to include as many libraries in state as possible for respurse for citizens looking for library programs.

 

Fundraising: Waste Management has indicated library request has reached level 2 of three steps for approval.

 

Grants:  Dollar General Literacy Foundation awarded library $1,500 to support adult, family and summer literacy programs. The Per Capita grant of $5,337.50 has arrived.

 

Health Insurance policy for staff: Reviewed options regarding health insurance coverage. Discussed to make motion to provide health insurance for employees who meet 30 hour minimum per week and if they choose not to accept the coverage, there is no compensation for not taking health coverage.  Harlan moved and Victoria seconded a motion to not pay employees for not accepting health insurance.
Roll call vote:
Yea: Trustees Hilligoss, Hawkins, Carter, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Kornischuk
6-yea, 0-nay, 1 absent. Motion carried.

 

 

2014-2015 Tentative Budget: Revised budget down $23,000 to $235,446 after change to healthcare costs. Ms. Benson motioned and seconded by Mr.Hilligoss to accept the revised budget.
Roll call vote:
Yea: Trustees Hilligoss, Hawkins, Carter, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Kornischuk
6-yea, 0-nay, 1 absent. Motion carried.

 

Discussed need for committees to address and help assist draft policies and procedures and job descriptions. Board will meet Wednesday May 28th to develop an action plan.

 

Director’s revised retirement and related issues: when current director decides to retire, posting for position will be made public and open for applications.

 

 

New Business

Summer Reading 2014: Tabled until next meeting.

OMA Certification: Members who have not completed need to do so ASAP.

Edge Initiative: Material provided to board members and needs to be reviewed for discussion at next board meeting.

Summer Fest: Will ask for tent to sell books in addition to normal activities.

Annual Report to Town of Cortland: Reviewed the annual report for 2013-2014 and discussed items within the report. Ms.Haier moved to accept the report and Mr.Francisco seconded. Unanimous voice vote carried the motion.

IPLAR: Tabled until next meeting.

Annual Renewal Statement: Mr.Hawkins moved to accept reciprocal borrowers, Ms. Hairer seconded.
Roll call vote:
Yea: Trustees Hilligoss, Carter, Benson, Hawkins, Francisco, and Haier
Nays: none
Absent: Trustees Kornischuk
6-yea, 0-nay, 1 absent. Motion carried.

Ms.Haier motioned for tax bill method for non-resident fees, Ms.Carter seconded.
Roll call vote:
Yea: Trustees Hilligoss, Carter, Hawkins, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Kornischuk
6-yea, 0-nay, 1 absent. Motion carried.

Budget: Reviewed revised budget as of May 16, 2014. Mr.Francisco moved to accept the budget as presented, Ms.Benson seconded.
Roll call vote:
Yea: Trustees Hilligoss, Carter, Hawkins, Benson, Francisco, and Haier
Nays: none
Absent: Trustees Kornischuk
6-yea, 0-nay, 1 absent. Motion carried.

 

Adjournment

Ms.Haier moved and Ms. Benson seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:39pm.

 

Respectfully submitted
Ryan Hilligoss