Cortland Community Library
63 S Somonauk Road
Cortland, Il 60112
Board of Trustees Meeting
September 17, 2014
61 S Somonauk Road
Cortland, Il 60112

 

President Hawkins called the meeting to order at 7:11. Shown present were Victoria Haier, Ryan Hilligoss, Marie Kornischuk, Harlan Hawkins, and Mary Benson. Shown as absent were John Francisco and Martha Carter. Also present was Barb Coward and Heather Black.

Minutes of August 20, 2014 were read and discussed. Ms. Benson moved to accept the minutes as written, seconded by Mr. Hawkins. Unanimous voice vote.
The Expense Report and Treasurer’s Report for the month ending August 31, 2014 was submitted for review and approval. Ms. Kornischuk moved and Ms. Benson seconded a motion to accept the expense report and approve the treasurer’s report as presented.
Roll call vote:
Yea: Trustees Benson, Hilligoss, Hawkins, Kornischuk, and Haier
Nays: none
Absent: Trustee Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

 

The Librarians report for August, 2014 was tabled until October’s meeting.

 

Approval  on accepting new format for P&L for monthly budget report. Mr .Hawkins motioned and Ms. Benson seconded. Unanimous voice vote.

 

 

Unfinished business

Hearing of citizens- none

 

Librarian’s Working Together- Staff did not attend due to prior plans.

 

Fundraising: Monsanto grant money was used to purchase new computers for patrons. Dollar General grant was used to purchase over 250 new books for the library. Applied for grant from community foundation to be used for reading tables and bookcases. Should hear by mid October.

 

1,000 Books Before Kindergarten: Preliminary research and planning  process in place.

Summer Reading Program:  Ms. Black presented information on program.  282 signed up at children’s level, 71 completions of  6 of 8 weeks. 98 signed up in teen and adult category. Special programs were discussed. Tuesday night at the park was successful regarding attendance and lunch and listen was extended to 10 weeks, 229 kids attended over summer. Amazing race, family style, 11 families participated. Summer fest successful, 200 kids participated.

Staff meeting schedule and topics:  Last meeting scheduled cancelled due to unforeseen circumstances.

 

Policies and Procedures: Tabled until next meeting.

 

New Business

Renewal of Building and Maintenance Levy:  Discussed keeping the levy at .02% for next fiscal year. Ms. Benson motioned and Mr .Hawkins seconded the motion.
Roll call vote:
Yea: Trustees Benson, Hilligoss, Hawkins, Kornischuk, and Haier
Nays: none
Absent: Trustee Hawkins
5-yea, 0-nay, 2 absent. Motion carried.

 

Edge Initiative: Tabled until next meeting.

 

Strategic Plan: Tabled for further discussion

Schedule for “Committee of The Whole”: Tabled for further discussion

 

Adjournment

Ms. Haier moved and Mr .Hawkins seconded a motion for adjournment, Unanimous voice vote carried the motion. The meeting adjourned at 8:10pm.

 

Respectfully submitted
Ryan Hilligoss